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© 2019 Clwydian Arts Society   

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PRIVACY AND COOKIE POLICY

Privacy

CAS takes the protection of your privacy very seriously.

We will only use your personal information to deliver the services you have requested from us, and to meet our legal responsibilities.

How Do We Collect Your Information?

We obtain information about you when you engage us to deliver our services and/or when you use our website, for example, when you contact us about our services.

What Type Of Information Do We Collect?

The personal information we collect from you will vary depending on which services you engage us to deliver.

This information might include your name, address, telephone number, email address, your IP address, which pages you may have visited on our website and when you accessed them.

How Do We Use Your Information?

Depending on which services you engage us to deliver, as part of providing our agreed services we may use your information to:

  • contact you by post, email or telephone

  • verify your identity where this is required

  • understand your needs and how they may be met

  • maintain our records in accordance with applicable legal and regulatory obligations

  • process financial transactions

  • prevent and detect crime, fraud or corruption

 

We are required by legislation, other regulatory requirements and our insurers to retain your data where we have ceased to act for you. The period of retention required varies with the applicable legislation but is typically five or six years. To ensure compliance with all such requirements it is the policy of CAS to retain all data for a period of six years from the end of the period concerned.

Who Has Access To Your Information

  • We will not sell or rent your information to third parties.

  • We will not share your information with third parties for marketing purposes.

  • Any staff with access to your information have a duty of confidentiality under the ethical standards that CAS is required to follow.

 

Third Party Service Providers Working On Behalf Of CAS

We may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf, for example to process payroll or basic bookkeeping. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

Please be assured that we will not release your information to third parties unless you have requested that we do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention and detection of crime, fraud or corruption.

 

How Can I Access And Update My Information?

Keeping your information up to date and accurate is important to us.

We will regularly review and correct where necessary, the information that we hold about you.

If any of your information changes, please email us, or contact us

You have the right to ask for a copy of the information CAS holds about you.

 

Security Precautions In Place To Protect Your Information 

Whilst we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

Once we receive your information, we make our best effort to ensure its security on our systems.

Where we have given, or where you have chosen, a password which enables you to access information, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Your data will usually be processed here in the UK. However, to allow us to operate efficient digital processes, we sometimes need to store information in servers located outside the UK, but within the European Economic Area (EEA). We take the security of your data seriously and so all our systems have appropriate security in place that complies with all applicable legislative and regulatory requirements.

 

Your Choices

We may occasionally contact you by post / email / telephone with details of any changes in legal and regulatory requirements or other developments that may be relevant to your affairs and, where applicable, how we may assist you further.

If you do not wish to receive such information from us, please let us know by contacting us.

 

Cookies

We uses cookies only where necessary to allow us to analyse how well our website is performing and improve our services.

We are only able to see a general summary of visitor traffic, time spent, etc, we are not able to identify individual visitors. 

Tracking cookies will only be enabled if you agree by clicking "Accept Cookies".

Third Party Services

In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us. However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions.

For these providers, we recommend that you read their privacy policies so you can understand the manner in which your personal information will be handled by these providers. In particular, remember that certain providers may be located in or have facilities that are located a different jurisdiction than either you or us. So if you elect to proceed with a transaction that involves the services of a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.

Once you leave our website or are redirected to a third-party website or application, you are no longer governed by this Privacy Policy or our website’s Terms and Conditions. Links: When you click on links on website, they may direct you away from our site. We are not responsible for the privacy practices of other sites and encourage you to read their privacy statements. 

Embedded Content From Other Websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Your Rights

Access to your information: You have the right to request a copy of the personal information that we hold about you.

Correcting your information: We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.

Deletion of your information: You have the right to ask us to delete personal information about you where:

  • you consider that we no longer require the information for the purposes for which it was obtained

  • you have validly objected to our use of your personal information – see ‘Objecting to how we may use your information’ below

  • use of your personal information is contrary to law or our other legal obligations

  • you have withdrawn your consent – see ‘withdrawing consent to use your information’ below.

Restricting how we may use your information: In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply where there is no longer a basis for using your personal information but you do not want us to delete the data. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Objecting to how we may use your information: Where we use your personal information to perform tasks carried out in the public interest then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.

Withdrawing consent to use your information: Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.

Please contact us if you wish to exercise any of these rights.

Complaints

We seek to resolve directly all complaints about how we handle your personal information but you also have the right to lodge a complaint with the Information Commissioner’s Office at:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone – 0303 123 1113 (local rate) or 01625 545 745
Website: https://ico.org.uk/concerns

Changes To Policy

If we change the contents of this policy, those changes will become effective the moment we publish them on our website.